Games of Chance and Skill Permit Activities

Permit Location

The = University of Alaska Anchorage permit for games of chance and skill is help in the office of the vice chancellor for Administrative Services.&nb= sp; The permit is for use by qualified university community groups and is intended to serve as a fund raising vehicle.

Applicable Regulations

All activities held will be in conformance with Alaska Statute 05.15, AK Regulations 12 AAC 34 and 15 AAC 105, and UA Regulation 05.14.01. These statutes and = regulations are available for review in the office of the vice chancellor for Administrative Services.

Use of Permit

University groups wishing to use the permit should com= plete the Application for Use of Games of Chance and Skill Permit and forward it = to the office of Administrative Services.&nbs= p; Financial record keeping (including disposition of net proceeds from= the gaming activity) and award recipients’ lists required for the Internal Revenue Service will be the responsibility of the user and must be forwarde= d to the office of Administrative Services within 60 days after the activity.

Use Fee

To offset administrative costs, groups using the permi= t will be charged a $20 use fee plus 5% of the gross proceeds of the activity.

Approval Process

Prior to approval for use of the permit, groups will n= eed to submit the following information (on application fore Use of Games of Chance and Skill Permit):

= 1. An outline of the procedures for conducting the activities including the date = of prize drawings(s), and the intended deposition of the net revenue.

= 2. The date(s) of the activity.

= 3. An itemized budget which includes projected gross revenue and expenses.

= 4. A list of prizes, their cost to the organization, and their retail value.

= 5. A draft sample of the stubbed tickets to be used. All raffle/lottery tickets and stu= bs must be serially numbered and have your organization’s name, the perm= it number (furnished by Administrative Services when approval is granted) a li= st of all prizes, and the date, time, and location of the prize drawing printe= d on them.

= 6. The name, address, and telephone number of the person from your organization in charge of the program.

= 7. The suggested account number to be used for all deposits and expenses (the acco= unt number may be assigned after the activity has been approved).

= 8. The department account number that will cover any deficits.

Reporting Requirements

Within two weeks after the activity has taken place, submit to the vice chancellor of Administrative Services a final report that is to include:

= 1.      The financial report for the program. (The report should include both budgeted = and actual expenses and revenue.)

= 2.      Signed receipts that the prizes were accepted by the winners. The receipts should also show the winner’s address and in the case of prizes over $600.00 in retail val= ue, the winner’s social security number.

= 3.      Copies of deposit receipts for all revenue

= 4.      Receipts/invoices for all expenses. (The only expenses that may be incurred or paid in connection with an activity under = the permit are goods, wares, and merchandise necessary for the operation of the activity.

= 5.      An actual ticket as printed.

= 6.      A JV equal to $20 plus 5% of the gro= ss revenue.

Follow-up Report

State law requires that the net revenue earned from th= e use of the permit be expended within o= ne year after conclusion of your activity and that the expenditures be for= the purpose approved.

Submit to the vice chancellor of Administrative Servic= es a statement explaining when and how the net revenue was spent.